Team Sports Eligibility And Credentials
Track. Verify. Play.
Ensuring every coach, manager, volunteer, and athlete has completed the requirements to qualify for play is key to creating safe sports experiences. SportsEngine HQ makes it easy to assign tasks, track progress, and confirm eligibility—all in one place.
Taking the guesswork out of eligibility
Knowing whether an individual is eligible to participate in programs can’t be a guessing game. Set standards and get clear confirmation right in SportsEngine HQ.
Create custom requirements
Easily configure eligibility requirements for your organization, including background checks, safety training, certifications, waivers, memberships, and more.
Quickly assign tasks and training
Once requirements are made, easily send assignments to every individual who needs to take action in just a few clicks.
Track progress in real-time
Clearly see which requirements have and haven’t been completed by an individual before you verify them as eligible to participate.
Do all this, and more
Proudly partnering with thousands of organizations and trusted by over 50 NGBs
The ultimate team player
SportsEngine mobile is the only app you need to keep coaches, teams, and families up-to-date and connected with real-time schedules, chat, activity feeds, and more. Best of all? It’s included with SportsEngine HQ.
Unlimited access to helpful resources
Get the support you need when you need it from our trusted sports technology experts.
Live tech support
Getting the answer to your question is always just a click away—our team of experts is standing by to help every day of the year.
Customer help center
Access helpful articles, videos, and resources at any time to help you get the most from SportsEngine HQ.
Dedicated onboarding coach
SportsEngine HQ premium subscribers are provided a dedicated onboarding coach to ensure a fast and efficient setup.
Add SportsEngine HQ to your roster
The tools you need to get the job done right
Simplify the way your teams operate off the field and provide a better experience for your athletes and fans with SportsEngine’s online tools.
Registration
Custom and secure online registration for sports clubs, leagues, and events — available on any device.
2-Day funding
Our 2-day online payment processing means faster access to funds so you can move your mission forward.
Secure payments
Protect your organization and your members’ private data with secure payment processing that complies with PCI Level 1 guidelines.
Plaid payment verification
Verify funds are available in an individual's account before processing an ACH payment—helping minimize unclaimed funds and increase your organization's financial security.
Customizable and editable payment plans
Remove cost barriers for families through multi-child/family discounts, flexible payment plans, and automated charges.
Powerful reporting
Access member and financial data in real-time with custom reports to get the information you need, when you need it.
Dynamic populating forms
Signups react based on members’ responses, and make it impossible for parents and athletes to sign up for the wrong program.
Mobile-friendly design
Members can sign up from any device, anywhere—without pinching, scrolling, and zooming.
Discount codes
Leverage unique discount codes to help make sports more affordable for your families.
Seamless rostering
Use athlete profiles created during registration to build team rosters and set up communications channels between coaches and families to chat, message, and share schedules.
Collect waivers and forms
Securely collect birth certificates, waivers, payments, codes of conduct, and detailed information on every athlete, guardian, and coach all online.
People profiles
Filter your members, send messages, request payments, and view historical data from a single dashboard.
Groups & rosters
Create static groups for easy communication with regular contacts or build a smart group that updates itself based on your search criteria.
Registration insurance
Remove the risk in your refund policy and allow members to purchase registration insurance that refunds their fees in the event of an injury or schedule conflict. Provided by RegSaver.
Websites
Create and manage a unique digital home for your organization with easy-to-use website editing tools, informational widgets, and dedicated team pages with unlimited storage.
Easy editing tools
Make fast updates and changes to your mobile-friendly website with easy-to-use inline editing technology.
Fully responsive
Your website will automatically adjust to fit the user’s device and provide the same great experience every time.
Manage permissions
Determine and set permissions of who can and can’t see certain information or pages to increase data security and the privacy of personal information. Create private pages, assign administrative access, and make sure messages are only sent to those who need to see them.
Drag & drop editor
Add, edit, and arrange content directly on the page without needing any coding or web development skills.
Dedicated team pages
Give every team in your organization a space to share schedules, scores, stats, news, and video with their fans.
Team calendars
Put every team event in one place and let members sync it to their Google Calendar or iCal.
Custom websites
Organizations that want more options can work with our talented team of designers who will skillfully blend your organization’s brand with thoughtfully laid out messaging.
Content sharing
Push content to your network of websites to keep multiple pages fresh and up-to-date with less effort than before.
Teams and Seasons
Everything you need to create and manage teams, connect with families, generate schedules, and more is all included, in one place.
TeamCenter
Keep your teams in sync with our mobile app, team chat, RSVPs, schedule alerts, and scoring updates. Provide coaches desktop access so they can help with communications.
Schedules
Easily create and upload team schedules with events, games, and practices and even make changes in just a few clicks.
Logos and team colors
Set unique logos and colors for every team to customize the SportsEngine experience.
Past seasons history
View detailed information about past teams and seasons to make year-over-year comparisons.
Uniforms
Suit up your athletes in the latest uniforms from a free online store that ships items directly to the doors of your families.
Guardian accounts
Parents can set up any number of guardians for their athletes, so families of all shapes and sizes can stay connected.
League Management
Organize and manage your team or league, set up new seasons, keep records, share scores, display standings, and create a network of dedicated team pages.
Manage seasons
Set up new seasons, keep records of previous seasons, and separate regular season play from the postseason.
Scoring
Keep fans updated with real-time scoring and stats from every game around the league.
Stats & standings
Create customized displays that track stats and standings by pre-, post-, or regular season, then share them on sites across your league.
Multi-site networking
Link all the websites within your league to create consistent network-wide navigation and the ability to share league content.
Widgets
Add, edit, and organize content on every page with built-in widgets for every sport.
Dedicated team pages
Give every team in your organization a space to share schedules, scores, stats, news, and video with their fans.
Uniforms
Suit up your athletes in the latest uniforms from a free online store that ships items directly to the doors of your families.
Tournaments
Manage every aspect of your end-of-season tournament and event, complete with brackets, schedules, scores, and standings.
Brackets and schedules
Create and customize divisions with pool play, bracket, or custom game rounds, then instantly share schedules with every team and family.
Advancement
Quickly and accurately identify who moves on, then use the drag and drop editor to make changes before moving to the next round.
Printable reports
Pre-formatted reports for venue schedules, brackets, or standings can be printed and posted in seconds.
Flexible standings
Use dozens of pre-loaded scoring and ranking criteria for every sport to record and share results.
Multi-game editing
When severe weather strikes or conflicts arise, quickly update several (or all) game times and locations all at once. Then, notify participants of the change through text, chat, or email.
Calendar view
See every time slot and venue in an interactive calendar to create a balanced schedule and avoid conflicts.
Tournament poster creator
Create posters and flyers for your next tournament that you can print out or share online.
Mobile App
Connect coaches, teams, and families with our free, top-rated mobile app that includes schedules, rosters, team chat, instant messaging, RSVPs, and more.
Team messaging
Keep everyone up-to-date and connected with free team text, live chat, messages, and notifications for coaches, families, athletes, and team managers.
Team schedules
Add a practice, game, or meeting with all the details. Invite your entire roster or specific athletes all at once.
Schedule alerts
Automatically notify parents and athletes when events on the team calendar are added, canceled, or changed.
Personal event schedule
Events for multiple teams can be combined on one convenient calendar, giving families with multiple athletes and league admins a quick glance of their entire week.
Availability tracking
Get RSVPs from athletes for scheduled events—letting coaches know who will be there, and who won’t.
Live scoring
Enter scores in real-time and post results for team followers as soon as they’re final.
Rosters
Quickly add individual athletes to rosters and save player data, including photos and stats.
Guardians
Multiple guardians can be added to an athlete's account and can communicate, RSVP, and interact with the team.
Game and practice RSVPs
Parents and athletes can RSVP from their mobile device to let coaches and teammates know if they can make it.
Team chat
Members and coaches can keep in contact, so everyone can stay up-to-date.
Safety
Arm yourself with all the safety features, services, and capabilities you need to limit risk, secure data, and keep kids safe.
Background checks
Assign and track coach and volunteer background checks right through SportsEngine HQ. Together with NCSI, our checks search more than twice the number of records than other providers search and meet United States Olympic & Paralympic Committee requirements.
Abuse prevention training
Gain access to abuse prevention training that meets the safety requirements for youth sports organizations established by the Safe Sport Act of 2017.
User permissions
Protect the personal and financial information of your members with account-level permissions that prevent unauthorized users from accessing confidential data.
Member verification
Ensure that only athletes with active memberships can sign up with built-in membership verification for participating National Governing Bodies.
Platform reliability and security
SportsEngine uses Amazon Web Services’ secure, 256-bit encryption to process your payments, store your organization’s data, and comply with PCI Level 1 security guidelines.
Athlete and staff eligibility
Verify that athletes and staff have completed the waivers, training, codes of conducts, and other activities required to participate in your programs.
Data security
SportsEngine uses Amazon Web Services' secure, 256-bit encryption to process your payments, store your organization’s data, and comply with PCI Level 1 security guidelines.
Payments
Send, track, collect, and generate reports on bill requests made to members and teams.
Invoicing
Create bills for anything not covered by a registration fee and send them straight to your members’ inboxes.
Mobile payments
Parents can settle-up quickly and securely from their phones, and club administrators can keep track of who’s paid.
Financial tracking
Detailed transaction reports let you monitor balances, deposits, refunds, anticipated cash flows, expired cards, failed payments, and more.
Smart groups
Create smart groups to set up auto-statements and auto-reminders, coordinate mass billing, and view outstanding balances.
User permissions
Ensure proper financial oversight and transparency by managing access to a central record of all transactions and balances for your organization.
Instant notifications
Users receive automatic notifications whenever a bill is sent or a payment is made.
Centralized balances
Allow members to view all outstanding bills and completed payments from within SportsEngine.
More ways to pay
Parents can select to pay bills by credit card or directly from their bank account.
Cross-Session reports
Pull detailed reports on your organization’s members and finances across multiple registrations and seasons.
Advanced reports
Compare year-over-year registrations, attendance tracking, and financials for your sports organization.
Customizable payment terms
Define how registrants can pay for seasons and events, offering multiple plans for families operating on a budget.
Editable payment plans
Collect down payments and autopay commitments, create custom payment plans, and let families choose how they want to pay.
2-Day funding
Get fast access to your funds, processed online in 2 business days or less, so you can move your mission forward.
Discounts and credits
Use discount codes and apply credits during the online registration process to keep sports accessible to all.
Marketing
Connect with local families and market all your seasons and events while increasing registrations and driving revenue for your organization.
Free SportsEngine.com listing
Promote all your offerings to interested families in your area on SportsEngine.com, North America’s largest directory of youth sports programs.
Design Center
Market your programs with easy-to-create posters, flyers, and digital graphics.
Sponsorship app
Find and contact potential sponsors to build a sponsorship program that monetizes your website, emails, and registrations.
Sponsorship promotion
Quickly add customized page elements to promote sponsorships on your website.
Newsletters
Keep in touch with your members with easy-to-create team newsletters and share the latest news, offerings, and events.
Sell team apparel online
Create an online store where families can purchase customized team apparel. Plus, you can add a fundraising percentage to every sale and ship items directly to families.
Uniforms and Apparel
Simplify your uniform orders, sell team gear online, and raise funds for your club with SportsEngine Gear.
Fast and free store setup
Request a free online store and we’ll set it up for you! Or create one yourself in minutes by following easy step-by-step instructions.
Easy 24/7 store management
Your store is always available for orders and updates. Make personalizations, add new items, and remove old offerings instantly, all online, all on your own.
Multiple team stores
Have more than one team in your organization? Quickly set up unique stores for each team and manage them all in one place.
Direct-to-athlete shipping and hassle-free returns
All ready-to-ship MVP items include expert customer service and no-questions-asked returns. Many items deliver in less than a week!
Built-in fundraising
Simply set a fundraising percentage to add to the cost of your items. Then watch revenue grow in real-time on a user-friendly dashboard.
Logo design assistance
No logo? No problem! We’ll design as many as you’d like for free and make sure it looks great on every piece of apparel.
Data Security
Secure your most valuable data without lifting a finger. The SportsEngine platform is built to exceed the safety standards of today so you can rest assured that your organization and member data is monitored and protected 24/7.
Amazon Web Services
Security starts with the server infrastructure - the actual hardware and network in the data center. The SportsEngine platform runs on Amazon Web Services, the same cloud computing platform which powers Amazon.com and other major internet sites.
SSL encryption
The SportsEngine platform takes care to encrypt sensitive data with SSL so you can rest assured that your data is safe as it travels from your computer to our servers and back. Our servers use the strongest SSL ciphers and our certificates are 2048 bit - all designed to keep your data encrypted at today's highest standards.
PCI level 1 compliance
SportsEngine has attained PCI-DSS Level 1 compliance. This is the highest level of compliance with the payment card industry’s security standards for credit card data - the same level that Banks and the largest online retailers are certified at. We have been audited by an external firm and have met or exceeded all PCI Level 1 requirements.
Data protection
We are very protective of our customer's data. We do not store credit card numbers anywhere. We do not give your data to any third parties.
Secure coding
We train all of our developers in Secure Coding Best Practices annually. Our development process is highly focused on security. Automatic tools analyze our code daily for a wide variety of security vulnerabilities such as SQL injection and cross-site scripting. Additionally, we require a manual code review prior to introducing any new code on the SportsEngine Platform.
Managed permissions
On the SportsEngine platform, users may have access to sensitive personal and financial information. We give customers the ability to grant and limit access through a permission management system.
Memberships
Create membership programs that benefit the financial health of your organization while providing exclusive rewards and access.
Multiple membership types
Create any number of membership types to sell to your members, including coaches, athletes, volunteers, officials, and more.
Membership fee collection
Let members conveniently pay with credit cards or bank accounts with payments added to your account in as little as two business days.
Digital cards
Make membership cards easy to find with digital cards available on iOS and Android. Digital cards include QR Codes that can be scanned for additional information.
ID number creation
Every new membership receives a unique membership ID to identify the member. You can define how your membership IDs are generated (static prefix or suffix, numeric, or alphabetical).
Reporting
Understand exactly where you stand for membership signups. See how many memberships by each type have been sold and how much revenue you’ve raised.
Quick search in members
Easily look up any member by their name, email address, or membership ID number.
Configurable messages and receipts
You can add any message to membership welcome emails or confirmation receipts to personalize the experience.
Scheduled publishing availability
Set up your memberships to publish and be active for sale in the future.
Extras
Volunteer management
Organize your event volunteers and let them create, claim, and complete tasks from a mobile dashboard.
Everything you need to manage your club Get SportsEngine HQ
