Sports Administration Software

Experience more. Administrate less.

SportsEngine HQ simplifies daily and seasonal administrative tasks while keeping teams on time and connected, so you can spend less time working and more time cheering.

Get SportsEngine HQ

Admin product illustration

The trusted partner in youth sports technology
 

organizations icon

45,000+

sports organizations served

safety checks

7,000,000+

kids protected with industry-leading background checks

support headset

90+

support team members, the largest in the industry

Tackle what’s next with SportsEngine HQ

We’re dedicated to making your life easier with innovative tools and services that help create unforgettable youth sports experiences in less time than ever before. 

All year long, SportsEngine HQ will keep you up-to-date, organized, and ready for what’s next:
 

HQ Prepare for Play Icon Infographic

Prepare for play

Set up your season for success.

  • Easily collect athlete registrations and payments online
  • Offer payments plans and discounts for families on a budget
  • Design and deliver uniforms from your own online store
  • Run coach and volunteer background checks and provide safety training
     
HQ Create Connect Teams Icon Infographic

Create and connect teams

Get teams game-ready.

  • Quickly place athletes, coaches, and managers onto rosters
  • Keep teams on-time and connected with our top-rated mobile app
  • Confirm coaches and volunteers have the necessary certifications and credentials
     
HQ Manage Season Schedules Icon Infographic

Manage seasons and schedules

Keep everyone on time and connected.

  • Create, share, and update schedules instantly
  • Collect game and event RSVPs to keep coaches informed
  • Provide real-time updates to teams and families with free messaging
  • Track and share team stats and standings
     
HQ Track Money Icon Infographic

Track every dollar

Gain visibility into every payment.

  • Track the status of athlete payments on one clear dashboard
  • Monitor organization finances with custom reports
  • Quickly and easily process refunds
     
HQ Growth Plan Icon Infographic

Plan for growth

Maximize your off-season. 

  • Create sponsorship proposals and find local partners
  • Raise funds by selling custom spirit wear and team gear online
  • Promote your programs on the world’s largest youth sports directory
  • Personalize your club website and attract interested families
     

See all features

Do all this, and more

Get pricing  Chat with sales

Trusted by sports leaders

Now in year #13 with SportsEngine, my workload has been greatly reduced.

Rod Shipman

Halo Baseball Club

The ease of use for 'non-techie' volunteers - the billing, scheduling, and 'permissions' options, and the great support, ALL exceed expectations.

Christine Raye

Kirkwood Youth Hockey Association

SportsEngine has turned time-consuming administrative chores like registration into something easy to check off the list.

Jenna Soule

Westonka Lacrosse Association

The ultimate team player

SportsEngine mobile is the only app you need to keep coaches, teams, and families up-to-date and connected with real-time schedules, chat, activity feeds, and more. Best of all? It’s included with SportsEngine HQ.

See app features

Mobile App - Schedule

Unlimited access to helpful resources

Get the support you need when you need it from our trusted sports technology experts. 

handshake icon

Live tech support

Getting the answer to your question is always just a click away—our team of experts is standing by to help every day of the year.

messaging

Customer help center

Access helpful articles, videos, and resources at any time to help you get the most from SportsEngine HQ.

support headset

Dedicated onboarding coach

SportsEngine HQ premium subscribers are provided a dedicated onboarding coach to ensure a fast and efficient setup.

Add SportsEngine HQ to your roster

Get pricing Chat with sales

The tools you need to get the job done right

Simplify the way your teams operate off the field and provide a better experience for your athletes and fans with SportsEngine’s online tools.

 
 
Registration

Registration

Custom and secure online registration for sports clubs, leagues, and events — available on any device.

2-Day funding

Our 2-day online payment processing means faster access to funds so you can move your mission forward.

Secure payments

Protect your organization and your members’ private data with secure payment processing that complies with PCI Level 1 guidelines.

Plaid payment verification

Verify funds are available in an individual's account before processing an ACH payment—helping minimize unclaimed funds and increase your organization's financial security.

Customizable and editable payment plans

Remove cost barriers for families through multi-child/family discounts, flexible payment plans, and automated charges.

Powerful reporting

Access member and financial data in real-time with custom reports to get the information you need, when you need it.

Dynamic populating forms

Signups react based on members’ responses, and make it impossible for parents and athletes to sign up for the wrong program.

Mobile-friendly design

Members can sign up from any device, anywhere—without pinching, scrolling, and zooming.

Discount codes

Leverage unique discount codes to help make sports more affordable for your families.

Seamless rostering

Use athlete profiles created during registration to build team rosters and set up communications channels between coaches and families to chat, message, and share schedules.

Collect waivers and forms

Securely collect birth certificates, waivers, payments, codes of conduct, and detailed information on every athlete, guardian, and coach all online.

People profiles

Filter your members, send messages, request payments, and view historical data from a single dashboard.

Groups & rosters

Create static groups for easy communication with regular contacts or build a smart group that updates itself based on your search criteria.

Registration insurance

Remove the risk in your refund policy and allow members to purchase registration insurance that refunds their fees in the event of an injury or schedule conflict. Provided by RegSaver.

 
 
dashboard icon

Websites

Create and manage a unique digital home for your organization with easy-to-use website editing tools, informational widgets, and dedicated team pages with unlimited storage.

Easy editing tools

Make fast updates and changes to your mobile-friendly website with easy-to-use inline editing technology.

Fully responsive

Your website will automatically adjust to fit the user’s device and provide the same great experience every time.

Manage permissions

Determine and set permissions of who can and can’t see certain information or pages to increase data security and the privacy of personal information. Create private pages, assign administrative access, and make sure messages are only sent to those who need to see them.

Drag & drop editor

Add, edit, and arrange content directly on the page without needing any coding or web development skills.

Dedicated team pages

Give every team in your organization a space to share schedules, scores, stats, news, and video with their fans.

Team calendars

Put every team event in one place and let members sync it to their Google Calendar or iCal.

Custom websites

Organizations that want more options can work with our talented team of designers who will skillfully blend your organization’s brand with thoughtfully laid out messaging.

Content sharing

Push content to your network of websites to keep multiple pages fresh and up-to-date with less effort than before.

 
 
membership

Teams and Seasons

Everything you need to create and manage teams, connect with families, generate schedules, and more is all included, in one place.

TeamCenter

Keep your teams in sync with our mobile app, team chat, RSVPs, schedule alerts, and scoring updates. Provide coaches desktop access so they can help with communications.

Schedules

Easily create and upload team schedules with events, games, and practices and even make changes in just a few clicks.

Logos and team colors

Set unique logos and colors for every team to customize the SportsEngine experience.

Past seasons history

View detailed information about past teams and seasons to make year-over-year comparisons.

Uniforms

Suit up your athletes in the latest uniforms from a free online store that ships items directly to the doors of your families.

Guardian accounts

Parents can set up any number of guardians for their athletes, so families of all shapes and sizes can stay connected.

 
 
Competition

League Management

Organize and manage your team or league, set up new seasons, keep records, share scores, display standings, and create a network of dedicated team pages.

Manage seasons

Set up new seasons, keep records of previous seasons, and separate regular season play from the postseason.

Scoring

Keep fans updated with real-time scoring and stats from every game around the league.

Stats & standings

Create customized displays that track stats and standings by pre-, post-, or regular season, then share them on sites across your league.

Multi-site networking

Link all the websites within your league to create consistent network-wide navigation and the ability to share league content.

Widgets

Add, edit, and organize content on every page with built-in widgets for every sport.

Dedicated team pages

Give every team in your organization a space to share schedules, scores, stats, news, and video with their fans.

Venue management and reporting

Lorem ipsum dolor sit amet, oporteat tractatos consequuntur cum et

Uniforms

Suit up your athletes in the latest uniforms from a free online store that ships items directly to the doors of your families.

 
 
tournament champions icon

Tournaments

Manage every aspect of your end-of-season tournament and event, complete with brackets, schedules, scores, and standings.

Brackets and schedules

Create and customize divisions with pool play, bracket, or custom game rounds, then instantly share schedules with every team and family.

Advancement

Quickly and accurately identify who moves on, then use the drag and drop editor to make changes before moving to the next round.

Printable reports

Pre-formatted reports for venue schedules, brackets, or standings can be printed and posted in seconds.

Flexible standings

Use dozens of pre-loaded scoring and ranking criteria for every sport to record and share results.

Multi-game editing

When severe weather strikes or conflicts arise, quickly update several (or all) game times and locations all at once. Then, notify participants of the change through text, chat, or email.

Calendar view

See every time slot and venue in an interactive calendar to create a balanced schedule and avoid conflicts.

Tournament poster creator

Create posters and flyers for your next tournament that you can print out or share online.

 
 
mobile phone

Mobile App

Connect coaches, teams, and families with our free, top-rated mobile app that includes schedules, rosters, team chat, instant messaging, RSVPs, and more.

Team messaging

Keep everyone up-to-date and connected with free team text, live chat, messages, and notifications for coaches, families, athletes, and team managers.

Team schedules

Add a practice, game, or meeting with all the details. Invite your entire roster or specific athletes all at once.

Schedule alerts

Automatically notify parents and athletes when events on the team calendar are added, canceled, or changed.

Personal event schedule

Events for multiple teams can be combined on one convenient calendar, giving families with multiple athletes and league admins a quick glance of their entire week.

Availability tracking

Get RSVPs from athletes for scheduled events—letting coaches know who will be there, and who won’t.

Live scoring

Enter scores in real-time and post results for team followers as soon as they’re final.

Rosters

Quickly add individual athletes to rosters and save player data, including photos and stats.

Guardians

Multiple guardians can be added to an athlete's account and can communicate, RSVP, and interact with the team.

Game and practice RSVPs

Parents and athletes can RSVP from their mobile device to let coaches and teammates know if they can make it.

Team chat

Members and coaches can keep in contact, so everyone can stay up-to-date.

 
 
Safety

Safety

Arm yourself with all the safety features, services, and capabilities you need to limit risk, secure data, and keep kids safe.

Background checks

Assign and track coach and volunteer background checks right through SportsEngine HQ. Together with NCSI, our checks search more than twice the number of records than other providers search and meet United States Olympic & Paralympic Committee requirements.

Abuse prevention training

Gain access to abuse prevention training that meets the safety requirements for youth sports organizations established by the Safe Sport Act of 2017.

User permissions

Protect the personal and financial information of your members with account-level permissions that prevent unauthorized users from accessing confidential data.

Member verification

Ensure that only athletes with active memberships can sign up with built-in membership verification for participating National Governing Bodies.

Platform reliability and security

SportsEngine uses Amazon Web Services’ secure, 256-bit encryption to process your payments, store your organization’s data, and comply with PCI Level 1 security guidelines.

Athlete and staff eligibility

Verify that athletes and staff have completed the waivers, training, codes of conducts, and other activities required to participate in your programs.

Data security

SportsEngine uses Amazon Web Services' secure, 256-bit encryption to process your payments, store your organization’s data, and comply with PCI Level 1 security guidelines.

 
 
Payments

Payments

Send, track, collect, and generate reports on bill requests made to members and teams.

Invoicing

Create bills for anything not covered by a registration fee and send them straight to your members’ inboxes.

Mobile payments

Parents can settle-up quickly and securely from their phones, and club administrators can keep track of who’s paid.

Financial tracking

Detailed transaction reports let you monitor balances, deposits, refunds, anticipated cash flows, expired cards, failed payments, and more.

Smart groups

Create smart groups to set up auto-statements and auto-reminders, coordinate mass billing, and view outstanding balances.

User permissions

Ensure proper financial oversight and transparency by managing access to a central record of all transactions and balances for your organization.

Instant notifications

Users receive automatic notifications whenever a bill is sent or a payment is made.

Centralized balances

Allow members to view all outstanding bills and completed payments from within SportsEngine.

More ways to pay

Parents can select to pay bills by credit card or directly from their bank account.

Cross-Session reports

Pull detailed reports on your organization’s members and finances across multiple registrations and seasons.

Advanced reports

Compare year over year registrations, attendance tracking and financials for your sports organization.

Customizable payment terms

Define how registrants can pay for seasons and events, offering multiple plans for families operating on a budget.

Editable payment plans

Collect down payments and autopay commitments, create custom payment plans, and let families choose how they want to pay.

2-Day funding

Get fast access to your funds, processed online in 2 business days or less, so you can move your mission forward.

Discounts and credits

Use discount codes and apply credits during the online registration process to keep sports accessible to all.

 
 
Fundraising Icon

Marketing

Connect with local families and market all your seasons and events while increasing registrations and driving revenue for your organization.

Free SportsEngine.com listing

Promote all your offerings to interested families in your area on SportsEngine.com, North America’s largest directory of youth sports programs.

Design Center

Market your programs with easy-to-create posters, flyers, and digital graphics.

Sponsorship app

Find and contact potential sponsors to build a sponsorship program that monetizes your website, emails, and registrations.

Sponsorship promotion

Quickly add customized page elements to promote sponsorships on your website.

Newsletters

Keep in touch with your members with easy-to-create team newsletters and share the latest news, offerings, and events.

Sell team apparel online

Create an online store where families can purchase customized team apparel. Plus, you can add a fundraising percentage to every sale and ship items directly to families.

 
 
apparel icon

Uniforms and Apparel

Simplify your uniform orders, sell team gear online, and raise funds for your club with SportsEngine Gear.

Fast and free store setup

 

Request a free online store and we’ll set it up for you! Or create one yourself in minutes by following easy step-by-step instructions.

Easy 24/7 store management

Your store is always available for orders and updates. Make personalizations, add new items, and remove old offerings instantly, all online, all on your own.

Multiple team stores

Have more than one team in your organization? Quickly set up unique stores for each team and manage them all in one place.

Direct-to-athlete shipping and hassle-free returns

All ready-to-ship MVP items include expert customer service and no-questions-asked returns. Many items deliver in less than a week!

Built-in fundraising

Simply set a fundraising percentage to add to the cost of your items. Then watch revenue grow in real-time on a user-friendly dashboard.

Logo design assistance

No logo? No problem! We’ll design as many as you’d like for free and make sure it looks great on every piece of apparel.

 
 
data security icon

Data Security

Secure your most valuable data without lifting a finger. The SportsEngine platform is built to exceed the safety standards of today so you can rest assured that your organization and member data is monitored and protected 24/7.

Amazon Web Services

Security starts with the server infrastructure - the actual hardware and network in the data center. The SportsEngine platform runs on Amazon Web Services, the same cloud computing platform which powers Amazon.com and other major internet sites.

SSL encryption

The SportsEngine platform takes care to encrypt sensitive data with SSL so you can rest assured that your data is safe as it travels from your computer to our servers and back. Our servers use the strongest SSL ciphers and our certificates are 2048 bit - all designed to keep your data encrypted at today's highest standards.

PCI level 1 compliance

SportsEngine has attained PCI-DSS Level 1 compliance. This is the highest level of compliance with the payment card industry’s security standards for credit card data - the same level that Banks and the largest online retailers are certified at. We have been audited by an external firm and have met or exceeded all PCI Level 1 requirements.

Data protection

We are very protective of our customer's data. We do not store credit card numbers anywhere. We do not give your data to any third parties.

Secure coding

We train all of our developers in Secure Coding Best Practices annually. Our development process is highly focused on security. Automatic tools analyze our code daily for a wide variety of security vulnerabilities such as SQL injection and cross-site scripting. Additionally, we require a manual code review prior to introducing any new code on the SportsEngine Platform.

Managed permissions

On the SportsEngine platform, users may have access to sensitive personal and financial information. We give customers the ability to grant and limit access through a permission management system.

 
 
goal post

Extras

Full Access to entire Support Team, Sponsorship App, SportsEngine Listing, Squad Locker, and more.

Volunteer management

Organize your event volunteers and let them create, claim, and complete tasks from a mobile dashboard.

Everything you need to manage your club Get SportsEngine HQ