With your season plan in place, it’s time to take action! In Step Three of the SportsEngine HQ Roadmap to Success, we focus on preparing your website to ensure it’s ready for member traffic, registrations, and all the excitement of a new season. Your website is often the first stop for families and participants looking for important details—so let’s make it shine.

Why Update Your Website?

Before registration even opens, families are likely visiting your website for updates. An outdated or cluttered site can lead to confusion, so cleaning it up now will save you time (and questions) later. Here’s what to prioritize:

• Remove outdated information: Old registration links, last season’s dates, and expired news.
• Add the essentials: Registration timelines, tryout dates, costs, key announcements, and season expectations.
• Polish the visuals: Refresh outdated branding and images, and ensure your navigation is clear and intuitive.

How to Get Started

1. Familiarize Yourself with Edit Mode
Before diving in, ensure you’re comfortable with Edit Mode—your gateway to updating and personalizing your site. This is where you can add, edit, and remove elements to ensure your website looks professional and is easy to use.

• Learn More: What is Edit Mode?

2. Remove Outdated Elements
Clearing away old content is crucial for reducing confusion. Take a quick scan and look for:

• Past registration links
• Old event dates or announcements
• Outdated images, sponsors, or branding

Not sure how to delete a specific section or element? Follow this quick guide:

• How to Delete a Page Element: Step-by-Step Instructions >

3. Add Fresh Content for the New Season
Ensure families can find everything they need with minimal effort. Consider adding:

• Registration Information: Opening/closing dates, costs, and what’s included.
• Tryout Details: Dates, locations, and any prep information.
• Organization Announcements: New programs, staffing changes, or growth updates.
• Contact Information: Make it easy for parents to reach out with questions.

If you’re creating a new section or page for your updates, check out this resource:

• How to Create a Page Element: Quick Guide >

Website Best Practices

To ensure your website provides a top-notch experience:

• Keep it simple and organized: Use clear headings and concise text.
• Prioritize what’s most important: Place registration and tryout details front and center.
• Stay mobile-friendly: Many users will access your site from their phones—ensure pages load quickly and are easy to navigate.

For more help, explore the Website Section of Our Help Center for comprehensive articles and video tutorials.

What’s Next?

With your website updated and looking great, you’re ready for the next stop on the roadmap: setting up divisions and teams in SportsEngine HQ. Stay tuned for Step 4, where we’ll streamline your program structure to keep your season running smoothly.

By putting in the work now, you’re setting your organization up for a seamless and stress-free start. 

Let’s keep the momentum going! 🚀

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Welcome to Phase Two of the SportsEngine HQ Roadmap to Success. What better way to start than with registration? Registration is the first interaction many families have with your program, so let’s make it seamless, efficient, and stress-free for everyone involved.

Through SportsEngine HQ Registration, you can collect all the essential information you need—from contact details and payments to uploaded documents and program selections. Plus, returning families can easily register by using their existing SportsEngine accounts, saving them time and reducing errors.

How-To Customize Registration to Fit Your Needs

1. Plan Your Timeline

In Phase One, we mapped out your registration timeline. Now’s the time to build your forms and leave room for last-minute edits before opening day. Staying organized ensures a smooth kickoff when it’s time to hit "go."

2. Request Your Registration Build or Do-It-Yourself

Kickstart Your Registration with Our Team

Don’t want to build your registration form from scratch? SportsEngine has you covered! Submit a Registration Request Form with your organization’s details, and our dedicated Registration Team will handle the heavy lifting.

• Helpful Resource: How to Request a Registration >
• Pro Tip for Success: If you’re reusing a form from a past season, simply provide the link to the previous registration along with any necessary updates (fees, payment plans, or new fields). This saves time and ensures consistency.

DIY: Customize and Edit Your Registration on Your Own Time

Prefer to manage registration yourself? SportsEngine HQ makes it easy to build and customize forms tailored to your program’s needs. Add specific questions, required document uploads, and pricing structures directly in the Registration Builder.

• Helpful Resource: Registration Builder Guide >
• Pro Tip for Success: Leave room for flexibility in your registration process. Whether it’s payment plan options, fee adjustments, or adding new questions, you can always make edits as needed in SportsEngine HQ.

Why SportsEngine HQ Registration Simplifies Your Season

✅ Ease of Use: Parents and guardians can quickly register athletes using their SportsEngine accounts.
✅ Customizable Forms: Collect exactly the information you need for a smooth season.
✅ Flexible Payment Options: Offer payment plans, early-bird discounts, or late fees to accommodate families.
✅ Time-Saving Tools: Copy past registrations to save time and streamline your setup.

Next Up: Communicate and Prepare Your Team

With registration up and running, you’ve laid the groundwork for a successful season kickoff. In Step 6, we’ll focus on communicating with members, organizing your staff, and setting expectations for the season ahead.

Need more guidance? Explore the Help Center or use our step-by-step Registration Builder Guide for on-demand support.

You’ve got this—let’s keep building your roadmap to success! 🚀

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You’ve planned your season, rostered your teams, and set up your communication channels. Now, it’s time to build your schedule and handle any remaining payments. In Step 10—the final step of the SportsEngine HQ Roadmap to Success—we’ll walk you through the tools available in Season Management to create your schedule and manage invoicing.

Let’s finish strong and get your season game-ready!

1. Scheduling Options in Season Management

SportsEngine HQ’s Season Management tools offer flexible scheduling options to suit your needs:

• Manually Add Games/Events: Build your schedule one game or event at a time.
  • Learn More: How to Schedule Games/Events >
• Import a Schedule: If you’ve already created a full schedule, use the Schedule Import Tool to upload everything at once.
• Use the Scheduling Assistant: Not sure where to start? Let the Scheduling Assistant generate matchups based on the rules and criteria you provide.
  • Learn More: Creating a Schedule with the Scheduling Assistant >

2. Manage Invoices for Additional Fees

Once registration is complete, you may need to collect additional payments for things like gear, uniforms, or tournament fees. SportsEngine HQ makes it easy to send invoices to individuals or groups, and members can pay directly from their SportsEngine accounts.

• Learn More: How to Send an Invoice >

Pro Tip: Use invoices throughout the season to manage extra costs efficiently.

Congratulations! You’ve Completed the Roadmap to Success

With your season fully planned, your team's roster, and your schedule complete, you’ve reached the final step in the SportsEngine HQ Roadmap to Success. You’re now ready to run a smooth, organized season from start to finish.

Need additional help? Explore the Help Center for more tips and tricks to make the most of SportsEngine HQ.

Here’s to your best season yet! 🚀

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You’ve planned your program and mapped out your teams—now it’s time to staff them! In Step 7 of the SportsEngine HQ Roadmap to Success, we’ll guide you through setting up your coaching team. Whether your organization depends on volunteers or paid staff, it’s important to have a structured process for recruiting, registering, and supporting coaches.

A well-prepared coaching team is the foundation for a successful season. Let’s discuss how to prepare your staff and ensure they’re equipped to support your athletes.

Steps to Set Up Your Coaching Team

1. Build a Checklist

Start by outlining your requirements for coaches and staff:

1. Do coaches need specific certifications?
2. Are background checks or training necessary?
3. What documentation do you need to track?
    

• Pro Tip for Success: Post your checklist on your website so potential coaches know what’s expected.

2. Set Up Registrations and Screenings

The registration process for coaches is similar to athlete registration. Here’s how to get started:

1. Submit a Registration Request Form and select the registration type as Coach/Staff Signup.
2. Collect contact information and ask specific questions, such as:
   1. Which age group or skill level are they interested in coaching?
   2. What is their availability for practices and games?

If your organization is part of a National Governing Body, you may already have requirements for safety training and certifications. If not, SportsEngine HQ can help you request safety sessions and set up background checks to ensure compliance.

• Learn More: How to Request a Background Screening Registration >

3. Create a Coaches Web Page

Make it easy for your coaches to access important information by creating a dedicated web page. Include:

1. Details on coach registration and background screening.
2. Season rules and regulations.
3. Helpful resources and training guides.

Pro Tip: For new staff members, include links to the Help Center to help them navigate team management tools in SportsEngine HQ.

• Helpful Resource: Team Staff Help Center >

Wrap-Up Phase Two

Congratulations! You’ve completed Phase Two of the Roadmap to Success. Your season plan is in place, your website is updated, registration is open, and your coaching team is ready to go.

In Phase Three, we’ll cover registrations, execute your communications plan, and create program listings.

Let’s keep this roadmap rolling! 🚀

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