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SportsEngine Saves Admin 40 Hours of Work Every Season

Shutterstock: Beto Chagas

Life as a Sorrento Minor Ball volunteer was becoming far too time-consuming and frustrating. With many volunteers ready to walk away from the program, the club made drastic changes to their processes with SportsEngine, helping to simplify tasks and reduce workloads.

Jodi_Romyn

 “Online registration and payment processing save me at least 40 hours of work every season.”

Name: Jodi Romyn

Organization: Sorento Minor Ball

Position: Secretary

SportsEngine Tools Utilized: SitebuilderRegistration

Sorrento, British Columbia is a small community Northeast of Vancouver that’s bursting with local pride. In an effort to provide sports opportunities locally for young athletes, Sorrento Minor Ball hosts up to 8 baseball teams at a time for up to 80 kids.

What she was up against

Sorrento Minor Ball is a very small organization with limited resources and a small workforce. Executing daily and seasonal tasks were taking a toll on club volunteers, who were ready to walk away from the organization unless the club invested in technology and automation.

What SportsEngine did to help

Jodi Romyn and Sorrento Minor Ball chose SportsEngine to streamline and move their registration process online and create a new website.

What the impact was

“Before SportsEngine, there wasn’t enough time to go around for everyone at Sorrento Minor Ball to do everything we needed to do,” says Romyn. “We didn’t even have a website to post schedules or share information, and we were still collecting registrations by hand on paper and accepting cash and checks.”

“I was ready to step away because of how labor intensive my job was but decided to stay when we signed up with SportsEngine,” says Romyn.

“Now, with SportsEngine, we’ve moved our entire registration process online, and we’ve created a custom website that looks great,” says Romyn. “Online registration and payment processing save me at least 40 hours of work every season.”

“Our families love that they can register their kid at 10 p.m. at night from their computer, phone, or tablet—and I love that SportsEngine keeps track of everything for me,” says Romyn.

“SportsEngine has not only made my life easier as an admin but has also simplified the lives of our coaches and athlete families,” says Romyn. “We encourage all our teams to use the SportsEngine mobile app, and the coaches have found it’s a great way to connect with their teams.”

“Families can go in the app and find the latest schedule and even chat with other team parents,” says Romyn. “It just makes communicating last minute changes or other details so much easier.”


"Choosing SportsEngine was a no-brainer because it saves us a huge amount of time—the technology is well worth it even for a small organization like ours,” says Romyn. “We thought that having all these tools and a custom website would be really expensive, but it turned out to be really affordable for us.”

 

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